Meeting Cost Calculator
Calculate the true cost of a meeting from the number of attendees, hourly rate or annual salary, and duration. Free online tool, no sign-up.
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What is Meeting Cost Calculator?
The Meeting Cost Calculator is a free online tool that computes the true labor cost of a meeting. Enter the number of attendees, the meeting duration, and each person's hourly rate or annual salary, and the tool instantly shows the total cost, per-person cost, per-minute burn rate, and effective hourly rate.
Key Benefits
- Makes the hidden cost of meetings visible and shareable
- Supports both hourly-rate and annual-salary inputs
- Shows the per-minute burn rate so overruns feel real
- Helps justify cutting, shortening, or consolidating meetings
- 100% client-side — no data leaves your browser
Common Use Cases
- •Engineering managers evaluating standup and ceremony overhead
- •Product teams deciding whether a sync should be async
- •Executives quantifying the cost of all-hands meetings
- •Consultants and agencies billing client meeting time
- •Anyone who has wondered "is this meeting worth it?"
How to Use the Meeting Cost Calculator
- Enter attendee count: Type how many people will be in the meeting — from a 1:1 to an all-hands of 200+.
- Set the duration: Enter the meeting length in hours and minutes for precise cost calculation.
- Choose cost basis: Pick Hourly Rate or Annual Salary, then enter the value per attendee. Use presets for fast setup.
- Read the total cost: See the total meeting cost, per-person cost, and per-minute burn rate instantly. Copy the summary to share.
Key Features
- Dual input modes: hourly rate or annual salary with automatic hourly-rate derivation (2,080 hrs/yr).
- Per-minute burn-rate display so you can see cost accumulate live.
- Quick presets for common rates ($25–$150/hr) and salary bands ($40k–$150k/yr).
- Hours + minutes duration input for minute-level precision.
- Copy summary to clipboard for sharing with stakeholders.