Email Signature Generator
Build a professional HTML email signature with name, title, photo, and social links. Table-based inline CSS ready to paste into Gmail or Outlook.
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What is Email Signature Generator?
The Email Signature Generator is a free online tool that builds a professional HTML email signature from your name, title, company, contact details, photo URL, and social links. It outputs table-based inline CSS you can paste into Gmail or Outlook, entirely in your browser.
Key Benefits
- Consistent branded signatures without a design tool or paid signature SaaS
- Layouts that survive Gmail and Outlook because they use tables, not flexbox
- Clickable phone, email, website, and social links from a single form
- Works offline with no account and no upload of your contact details
Common Use Cases
- •Rolling out a company-wide Gmail signature for a small team
- •Adding a LinkedIn link and headshot to a personal Outlook signature
- •Including a short confidentiality disclaimer under contact details
- •Downloading an HTML file to share the same signature with colleagues
How to Use the Email Signature Generator
- Enter your details: Type your name, job title, company, phone, email, and website. Add a public photo URL if you want a headshot.
- Choose a layout and color: Switch between photo left, stacked, or compact. Set the accent color used for the side bar and links.
- Add social links (optional): Paste LinkedIn, X, or GitHub URLs. Empty fields are omitted from the signature.
- Copy HTML into your client: Copy the HTML and paste it in Gmail Settings → General → Signature, or Outlook File → Options → Mail → Signatures.
Key Features
- Three layouts: photo left, stacked, and compact with an accent bar
- Name, title, company, phone, email, website, and optional photo URL
- LinkedIn, X, and GitHub links rendered as clickable text
- Table-based inline CSS that pastes into Gmail and Outlook signatures
- Optional confidentiality disclaimer line under the contact details
- Runs in-browser — copy HTML or download a .html file, nothing is uploaded
Frequently Asked Questions
How do I add this signature in Gmail?
Copy the generated HTML. In Gmail open Settings → See all settings → General → Signature, create a signature, then paste. Gmail keeps the table layout and links. Host the photo on HTTPS; data URLs are often stripped.
Will this work in Outlook and Apple Mail?
Yes. The output is a table with inline CSS, the pattern those clients still honor. Avoid web fonts and flexbox. Test a send to yourself after pasting.
Why is my photo missing after paste?
Email clients typically load only http or https image URLs. Use a public headshot URL. javascript: and most data: URLs are blocked here and by Gmail.
Does my contact data leave the browser?
No. HTML is built locally. Nothing is uploaded. Copy or download the file yourself.